Unlock new task management experiences with Microsoft Loop components in Outlook email, Teams chat.

You and your team may already be using Loop components to stay up to date and in sync on fast-moving projects. Loop components are portable pieces of content that stay in sync across all the places they are shared like Outlook and Teams. 

In this blog we are excited to share the new ways of task management that help teams think, plan, and create together. Now tasks created via Loop components sync across Microsoft 365 apps like Microsoft To Do, Microsoft Planner, and Tasks app in Teams.  

 

Task management while collaborating has never been easier. 

Creating a Loop task list in Outlook email 

In the ‘Insert’ tab of your new email, you will see an option ‘Loop Components’ which further has multiple options. Choose the option ‘task List’ to create a new task list in the email body. You can add new tasks to this task list, assign users to it and add the due dates corresponding to each task.  

 

Each user with a task assigned will be automatically added to the ‘To’ list of the email as illustrated below. 

You can create a task list in Teams chat too: 

And assign tasks to the users. 

 

View your tasks list in Microsoft Planner. 

Many teams use Microsoft Planner, a light-weight planning application, for visual task management. That’s why tasks in Loop components are also integrated with Planner to make team task management even easier. You can click on the three-dots menu to see an option called Open in Planner.  

 

Manage your Tasks list in Microsoft Planner. 

With Loop components integrated to task applications in Microsoft 365: 

• You can create task lists via Loop components in Outlook and Teams and see them as a plan in Microsoft Planner. As a user of Microsoft Planner, you will be able to edit these tasks via Planner interfaces and the Task list components always stay in sync across the different surfaces they live.   
• You can amend the title of the task, due date or even change the assignees of the task via planner interfaces.  

• You can also leverage other capabilities like adding labels or adding notes that Microsoft Planner currently offers.  
• All the users who have access either to the plan or are participants of the chat will have access to the plan itself. 
• All users who are assigned a task will get notifications regarding assignment, as well as reminders about due date.   

 

View your assigned tasks in Microsoft To Do 

With Microsoft Loop integrated into task applications in Microsoft 365 you will also experience the goodness of task aggregation via To Do. 

• For the task lists created in Loop workspaces, you will also see the tasks assigned to you in the ‘Assigned to me’ list of Microsoft To do. 
• You can leverage the capabilities of your personal task management app to manage the Loop created tasks, like ‘Add to My Day’ or ‘add Notes’. 

 

Pretty cool, right? We can’t wait for you to start using Loop components with Planner and To Do, move these components around different surfaces including emails, chats or even Loop app! And do let us know what you think in the comments below or connect with us on Twitter and Facebook. You can also write to us at [email protected]. 

 

Note: The task list sync of Loop components in Outlook email and Teams chats is available in Preview 

 

Introducing the all-new 'My Day' view in 'Tasks by Planner and To Do' App for Microsoft Teams!

Feeling overwhelmed by tasks from multiple sources and struggling to stay organized? We have great news for you! We are thrilled to introduce the 'My Day' view in the 'Tasks by Planner and To Do' app for Microsoft Teams. This feature aims to help you effectively organize and prioritize your tasks, consolidate your task lists, and declutter your workspace.

 

Add tasks to My Day from your lists

 

In this blog post, we will guide you through the main features of the 'My Day' view and demonstrate how it can enhance your work process.

 

What is 'My Day' view?

The 'My Day' view is a new feature in the 'Tasks by Planner and To Do' app that allows you to consolidate all your tasks from various and personal lists. It provides a clear and concise overview of your daily tasks, so you can prioritize and focus on what's important.

 

How do I access the 'My Day' view?

Accessing the 'My Day' view is a breeze! Here's how:

1. Open Microsoft Teams.
2. Select the 'Apps' tab located in the left-hand sidebar.
3. Search for 'Tasks by Planner and To Do' and select the app.
4. Optionally, you can pin this app to the left nav bar on Teams. Right-click on the app, and pin.
5. In the app, you'll find the 'My Day' view in the left-hand panel.

How to add a task in My Day?

To add a task to My Day, simply right-click on the task and choose the 'Add to My Day' option. This will ensure the task is highlighted and prioritized for completion today.

 

Key features of 'My Day' view

Here are some of the remarkable features that the 'My Day' view offers:

 

1. Consolidation of tasks

'My Day' view brings together tasks from various sources such as Microsoft To Do, Microsoft Planner (tasks assigned to you in Plans), and flagged emails from Microsoft Outlook. Now, you can view all your tasks in a single, unified interface. If you’re concerned about a task today, just add it to My Day by right clicking the tasks and selecting the ‘Add to My Day’ option.

 

2. Task prioritization

Organize your tasks by priority and focus on what's important. The 'My Day' view allows you to sort tasks by due date, priority level, helping you stay on top of your work.

 

3. Task completion and progress tracking

With the 'My Day' view, you can easily mark tasks as completed and track your progress throughout the day. The completed tasks will be struck off, giving you a clear view of the remaining tasks.

 

In conclusion, the 'My Day' view in the 'Tasks by Planner and To Do' app for Microsoft Teams helps you stay on top of your daily tasks by reducing the clutter and removing noise so you can focus on what’s most important today! Feel free to reach out to us and share your feedback!

 

Unlock new experiences with Microsoft Loop app and tasks in Microsoft Planner and To Do

Hello, you may have already heard the big news that the Microsoft Loop app is available for public preview. Loop is a transformative co-creation experience that brings together teams, content, and tasks.

In this blog we are thrilled to share with you a little more about how Microsoft Loop helps teams stay in sync and on track with your tasks. You will see the Loop tasks synced across Microsoft 365 apps like Microsoft To Do, Microsoft Planner, and the Tasks app in Teams.    

 

Task management while collaborating has never been easier! 

 

Add Task Lists in Loop App 

A Loop workspace is a shared place where you can bring together what you need for your project, including tasks. On a Loop page you can type “/” to insert a task list and add more tasks by selecting Add a task. Each task can be assigned to a user by just mentioning/selecting the user’s name. You can turn your task list into a Loop component so you can share it across Microsoft 365 using chat in Teams, Outlook, or even in apps like Whiteboard and Word on the web. As tasks are added or completed, the updates stay in sync across all the places the task list was shared, no matter where the edits are being completed. 

 

 

View the Task Lists in Microsoft Planner 

Many teams use Microsoft Planner, a light-weight planning application, for visual task management. That’s why tasks in Loop are integrated with Planner to make team task management even easier. You can click on the six-dots menu to see an option called Open in Planner. 

 

 

Manage your Tasks list in Microsoft Planner. 

With Microsoft Loop integrated to task applications in Microsoft 365

• You can create Task lists in Loop application workspaces and see them as a plan in Microsoft Planner. As a user of Microsoft Planner, you will be able to edit these tasks via Planner interfaces and get these changes synced back to the Loop page.  

• You can amend the title of the task, due date, or even change the assignees of the task via Planner interfaces.  
• You can also leverage other capabilities like adding labels or adding notes that Microsoft Planner currently offers.  
• You can create multiple Tasks lists in Loop workspaces and all of that will be integrated into Planner plans. 
• All the users who have access either to the plan or to the Loop page will have editing rights to the plan itself. 
• All users who are assigned a task will get notifications regarding assignment, as well as reminders about due date.   

 

View your assigned tasks in Microsoft To Do 

With Microsoft Loop integrated into task applications in Microsoft 365, you will also experience the goodness of task aggregation via To Do. 

• For the Task lists created in Loop workspaces, you will also see the tasks assigned to you in the Assigned to me list of Microsoft To Do. 
• You can leverage the capabilities of your personal task management app to manage the Loop created tasks, like add to My Day or add Notes. 
• You can easily navigate back to the context (from which the task got created) by clicking on the Contextual Linked Entity on the To Do interface. 

 

Note: If you don’t find the tasks created in Loop in other Microsoft 365 apps, you will need to work with your tenant admin to switch on the Task sync experience. 

 

Pretty cool, right? We can’t wait for you to start using Loop with Planner and To Do! Do let us know what you think in the comments below or connect with us on Twitter and Facebook. You can also write to us at [email protected].