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The other day, I returned home from a short trip, and immediately unpacked and washed my clothes, putting everything away. It felt nice.
The next morning, I was feeling a bit unsettled. So I started cleaning. I cleaned in the kitchen, outside in the yard, swept the garage. I felt so good.
I’ve come to realize that cleaning, organizing, decluttering … for me, it’s a form of self-care. It helps me feel settled, makes me feel like I’m taking care of my life.
Yes, cleaning and organizing can be overwhelming, and is often avoided. But it doesn’t have to be. Take a small corner to tidy up, and let yourself just enjoy the cleaning. Get lost in it. Feel the niceness of making things nicer.
Yes, there’s always more to do. But that’s a disempowering way to think about it. Why does it matter that there will always be more to do? That just means there’s more self-care available, always. Just do a small portion right now, and enjoy it. A good analogy is that there will always be more tea to drink … but I only need to focus on this single cup of tea, and enjoy it fully.
As you clean, you might feel things getting cleaner. As you organize, you might feel the progression of settledness of things. As you declutter, you might feel the slight liberation with everything you toss out.
And of course, we can extend this self-care of cleaning and organization into every part of our lives — today I worked on organizing my finances. I’ve been fixing little things around the house. This morning I deleted a bunch of apps on my phone, and turned off a lot of notifications, to simplify my phone experience. I also unsubscribed from a bunch of newsletters and started clearing out my email inbox.
You can think of taking a task from your task list as a form of this self-care. One item at a time, taking care of your life.
It can be overwhelming and dreaded … or it can be nourishing and lovely. It’s a choice, and I choose to feel the care that I bring to every sweep of the broom or rake.
The post Cleaning as Self-Care appeared first on zen habits.
In a recent article written for Slate, journalist Dan Kois recounts the shock his younger coworkers expressed when they discovered that he had, earlier in his career, earned a master’s degree while working a full-time job. “It was easy,” he explained:
“I worked at a literary agency during the day, I got off work at 5 p.m., and I studied at night. The key was that this was just after the turn of the millennium. ‘But what would you do when you had work emails?’ these coworkers asked. ‘I didn’t get work emails,’ I said. ‘I barely had the internet in my apartment.'”
In his article, Kois goes on to interview other members of Generation X about their lives in the early 2000s, before the arrival of smartphones or even widely available internet. They shared tales of coming home and just watching whatever show happened to be on TV (maybe “Seventh Heaven,” or “Law and Order”). They also talked about going to the movies on a random weekday evening because they had nothing else to do, or just heading to a bar where they hoped to run into friends, and often would.
The threads that kept catching my attention, however, were about work communication. “The very idea that, once work hours were over, no one could get hold of you—via email, text, Slack, whatever—is completely alien to contemporary young people,” Kois explained. But this reality made a huge difference when it came to the perception of busyness and exhaustion. When work was done at work, and there was no chance of continuing your labors at home, your job didn’t seem nearly as all-consuming or onerous .
There’s a lot about early 2000s culture I’m not eager to excavate, but this idea of the constrained workday certainly seems worthy of nostalgia.
The post When Work Didn’t Follow You Home appeared first on Cal Newport.
There is a concept in Japanese tea ceremony from Zen, roughly translated as “one chance in a lifetime,” or “one lifetime, one meeting.” It’s such a beautiful idea: any meeting you have with someone is unique, fleeting, and will never happen again, even if you see this person every day.
What would life be like if we could learn this kind of deep appreciation for any moment?
I notice myself often in a hurry for something I want to happen right away. I want it to be fully finished, yesterday. I’m overlooking the incredible moment that’s happening right now.
I notice myself frustrated with other people, even if I don’t want to admit that frustration. I want the other person to be different than they are, want them to change. I’m missing out on the beauty of being with this person just as they are.
I notice myself wanting to rush around doing things, and wanting to fill every moment with distractions, productive actions, busyness. I’m missing an opportunity for stillness, for stopping and just being in the beauty of the present moment.
I often seem to think (without realizing it) that there is some special moment in life that is coming, that will be more special than life is right now. What I forget is that life doesn’t get more special than what’s happening right now.
This here, this moment happening right now … this is the moment of a lifetime.
How heartachingly gorgeous it is.
The post The Moment of a Lifetime appeared first on zen habits.
I found myself recently, as one does, watching the mini-documentary featurettes included on the DVD for the popular 2014 Keanu Reeves movie, John Wick — an enjoyably self-aware neon noir revenge-o-matic, filmed cinematically on anamorphic lenses.
At the core of John Wick‘s success are the action sequences. The movie’s director, Chad Stahelski, is a former stuntman who played Reeve’s double in The Matrix trilogy and subsequently made a name for himself as a second unit director specializing in filming fights. When Reeves asked Stahelski to helm Wick, he had exactly this experience in mind. Stahelski rose to the challenge, making the ambitious choice to feature a visually-arresting blend of judo, jiu-jitsu, and tactical 3-gun shooting. In contrast to the hand-held, chaotic, quick-cutting style that defines the Bourne and Taken franchises, Stahelski decided to capture his sequences in long takes that emphasized the balletic precision of the fighting.
The problem with this plan, of course, is that it required Keanu Reeves to become sufficiently good at judo, jiu-jitsu, and tactical 3-gun shooting so as not to look clumsy for Stahelski’s stable camera. Reeves was game. According to the featurette I watched, to prepare for production, he trained eight hours a day, four months in a row. The effort paid off. The action set pieces in the movie were show-stopping, and after initially struggling to find a distributor, the film, made on a modest budget, went on to earn $86 million, kicking off a franchise that has since brought in hundreds of millions more.
What struck me as I watched this behind-the-scenes feature is how differently creatives who work in the arts think about productivity as compared to creatives who work in office jobs. For Keanu Reeves, it was obvious that the most productive path was to focus all of his attention on a single goal: becoming really good at Stahelski’s innovative brand of gun fu. Doing this, and basically only this, month after month, materialized hundreds of millions of dollar of profit out of the entertainment ether.
In office jobs, by contrast, productivity remains rooted in notions of busyness and multi-faceted activity. The most productive knowledge workers are those who stay on top of their inboxes and somehow juggle the dozens of obligations, from the small tasks to major projects, hurled in their direction every week. Movie-making is of course different than, say, being a marketing executive, or professor, or project manager, but creating things that are too good to be ignored, regardless of the setting, is an activity that almost without exception requires undivided attention. Are we so sure that the definition of “productive” that defines knowledge work really is the most profitable use of our talents?
John Wick may be shallow entertainment, but the story of its success highlights some deep lessons about what the rest of us might be missing in our pursuit of a job well done.
The post On the Slow Productivity of John Wick appeared first on Cal Newport.
Having worked closely with dozens of people’s transformative journeys, I’ve come to recognize a handful of mindset shifts that make an incredible impact.
Those who’ve worked to shift in these ways have remarkable transformations.
I’m going to share them here with you in hopes that they might inspire your own transformation. If you take these on fully, they could be life-changing. This isn’t all there is, but these are a huge, huge foundation.
How do you work with these? I would love to work with you as a coach, because it’s often impossible to do this work without support. We just can’t see what we can’t see. That said, here are some keys to working with these mindset shifts.
First, notice when you have the opposite mindset. Notice when you’re stuck in the old mindset, as often as possible. Notice the impact of the old mindset — what effect is it having on you, on other, on your life? Have grace for yourself, and love, when you notice. Breathe.
Second, practice the new mindset. What if the new mindset were absolutely true? Empower it. Be it.
Third, when you get trapped in the old mindset — you’ll revert to it often — get support. From a coach, from a therapist, from a meditation teacher, from someone outside of yourself. Someone who can help you see it, help you bring love to it, help you practice outside of it.
And then keep practicing! This takes a lot of practice, a lot of messing up the practice, a lot of getting yourself back into it. It’s all a part of the practice. It’s not easy work, but I promise, it’s transformative.
The post 6 Powerful Mindset Shifts appeared first on zen habits.
Believe it or not, one of the most important technology announcements of the past few months had nothing to do with artificial intelligence. While critics and boosters continue to stir and fret over the latest capabilities of ChatGPT, a largely unknown 60-person start-up, based out of Tel Aviv, quietly began demoing a product that might foretell an equally impactful economic disruption.
The company is named Sightful and their new offering is Spacetop: “the world’s first augmented reality laptop.” Spacetop consists of a standard computer keyboard tethered to pair of goggles, styled like an unusually chunky pair of sport sunglasses. When you put on the goggles, the Spacetop technology inserts multiple large virtual computer screens into your visual field, floating above the keyboard as if you were using a computer connected to large external monitors.
As oppose to virtual reality technology, which places you into an entirely artificial setting, Spacetop is an example of augmented reality (AR), which places virtual elements into the real world. The goggles are transparent: when you put them on at your table in Starbucks you still see the coffee shop all around you. The difference is now there are also virtual computer screens floating above your macchiato.
To be clear, I don’t believe that this specific product, which is just now entering a limited, 1000-person beta testing phase, will imminently upend the technology industry. The goggles are still too big and unwieldy (more Google Glass than Ray Ban), and the field of vision for their virtual projections remains too limited to fully support the illusion of screens that exist in real space.
But I increasingly believe that Sightful may have stumbled into the right strategy for finally pushing AR into the mainstream. Unlike Magic Leap, the over-hyped Google-backed start-up that burned through $4 billion trying to develop a general-purpose AR device that could do all things for all people, Sightful has remained much more focused with their initial product.
Spacetop solves a narrow problem that’s perfectly suited for AR: limited screen space for mobile computing. Their initial audience will likely be power users who desperately crave monitor real estate. (As I learned researching a 2021 New Yorker article about working in virtual reality, computer programmers, in particular, will happily embrace even the most wonky of cutting-edge technologies if it allow them to use more windows simultaneously.)
This narrowness simplifies many of the technical issues that afflicted the general-purpose AR technologies developed by companies like Magic Leap. Projecting virtual screens is much easier than trying to render arbitrary 3D objects in a real space, as you don’t have to worry about matching the ambient lighting. Furthermore, the keyboard base provides a familiar user interface and vastly simplifies the process of tracking head movements.
In other words, this is a problem that AR has a chance to convincingly solve. And once this door is open, and AR emerges as a legitimate profitable consumer technology, significant disruption might soon follow.
Imagine the following scenario:
I don’t, at this point, mean this prognostication to be either optimistic or dystopian. I want only to emphasize that in a moment in which we’re all so enthralled with the question of whether or not autoregressive token predictors might take our jobs, there are some other major technological fault lines that are beginning to rumble and might very well be close to radically shifting.
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In other news:
The post The End of Screens? appeared first on Cal Newport.
A well-known climbing coach said that the biggest obstacle in the way of people’s growth as climbers is, basically, fear of embarrassment.
When people want to get better at climbing, they try to do it privately, so that no one can see them doing things badly. They’ll go to the climbing gym when no one is watching, or hang out in a corner hoping no one is looking. But they’re missing out on the biggest opportunity — feedback from people who can see things they can’t see.
And the thing getting in the way is fear of embarrassment.
I’ve found that this is true no matter what you’re trying to learn. No matter what you’re trying to grow in. Fear of embarrassment will stop you from getting real growth and transformation.
My belief is not that we should just get over that fear. It’s that we could learn to see embarrassment as an integral part of the growth process.
I’ll talk about why in a moment. But first, let’s look at a few more examples where the fear of embarrassment stops people from growing:
Hopefully you can see that this can be applied anywhere we want to grow — personal development, taking care of ourselves, deepening in a relationship, dealing with the overwhelming chaos of life. We struggle to get beyond where we are, because we are too embarrassed to get support, feedback, coaching that might take us to the next level.
We hope to grow and learn without embarrassing ourselves. If we can learn in private, and then show how good we are //after// we’re really good at it … then we won’t feel embarrassed. We want to avoid that feeling at all costs, even if it means never learning at all.
But that’s not how it works. We have to be willing to be bad at something before we can be good at it. The growth process requires us to mess up, to learn from experience rather than just reading about it or watching videos. The growth process requires us to be messy and stumbling in the unknown … and then to get some support when we stumble, think we’re doing it all wrong, or feel like giving up.
And that is embarrassing. It has to be embarrassing, because we are necessarily pushing beyond the boundaries of the self-image we’ve created for ourselves. We’ve stepped into a new area of growth, which means we can’t be the person who has everything figure out, who has it all together. We want to be the person who has it all together, but that’s only possible if we are not growing.
So we choose to grow and learn, to transform, but that means letting go of who we think we are, and who we’re trying to get others to think we are. That’s a letting go, and it’s embarrassing.
If we avoid that embarrassment (which is natural), we will avoid the growth. We will not step into the unknown, which is where real learning resides. Where meaningful work resides.
OK, so you have a fear of embarrassment (of course!), and you can see how it’s holding you back.
How do you work with this fear? It’s a deep topic, but here are some ways to start working with it:
As you let yourself feel the fear and feel the embarrassment, what will happen is that you start to shed your old self. You no longer need to be constrained by doing things perfectly, impressing anyone, showing the good side of yourself, because you are growing into a new kind of becoming.
What would be possible if you let yourself go through the transformation process? If you’d like to practice deeply with me and others, come talk about being a part of my Fearless Mastery program.
The post Embarrassment is an Integral Part of the Growth Process appeared first on zen habits.
I’m creating a new Fearless Retreat in October that will be a part of my Fearless Mastery program … and it has me reflecting on the most recent retreat I led in Costa Rica in March.
I’m moved to share with you the lessons I learned from the March retreat, because I was so inspired by the transformation that people went through …
Here are some of the lessons I took away from the Fearless Retreat on March:
It was powerful, for me and for my team, not just the people who came to join us.
So with that in mind, we decided to create a Fearless Retreat in October as part of our Fearless Mastery small group coaching program, because we think it’s that important.
I’d love to have you join us. Apply for Fearless Mastery today to have a convo about the 5-month coaching program that’s aimed at transformation.
And included in the price will be a seat at the Fearless Retreat in October, where you’ll come together with us in person and experience something really powerful.
Let’s talk — apply today!
p.s. If you’d like to hear from some of the people who went through the retreat, check out these videos.
The post Lessons from the Fearless Retreat appeared first on zen habits.
You and your team may already be using Loop components to stay up to date and in sync on fast-moving projects. Loop components are portable pieces of content that stay in sync across all the places they are shared like Outlook and Teams.
In this blog we are excited to share the new ways of task management that help teams think, plan, and create together. Now tasks created via Loop components sync across Microsoft 365 apps like Microsoft To Do, Microsoft Planner, and Tasks app in Teams.
Task management while collaborating has never been easier.
Creating a Loop task list in Outlook email
In the ‘Insert’ tab of your new email, you will see an option ‘Loop Components’ which further has multiple options. Choose the option ‘task List’ to create a new task list in the email body. You can add new tasks to this task list, assign users to it and add the due dates corresponding to each task.
Each user with a task assigned will be automatically added to the ‘To’ list of the email as illustrated below.
You can create a task list in Teams chat too:
And assign tasks to the users.
View your tasks list in Microsoft Planner.
Many teams use Microsoft Planner, a light-weight planning application, for visual task management. That’s why tasks in Loop components are also integrated with Planner to make team task management even easier. You can click on the three-dots menu to see an option called Open in Planner.
Manage your Tasks list in Microsoft Planner.
With Loop components integrated to task applications in Microsoft 365:
View your assigned tasks in Microsoft To Do
With Microsoft Loop integrated into task applications in Microsoft 365 you will also experience the goodness of task aggregation via To Do.
Pretty cool, right? We can’t wait for you to start using Loop components with Planner and To Do, move these components around different surfaces including emails, chats or even Loop app! And do let us know what you think in the comments below or connect with us on Twitter and Facebook. You can also write to us at [email protected].
Note: The task list sync of Loop components in Outlook email and Teams chats is available in Preview
One of the things that really humbled me in recent years is the realization that I am often only halfway in on anything I do. I’m rarely ever really all in.
For example, I might join a coaching program with the idea of trying it out, but not really sure if I can do it. Then when things start to get hard or overwhelming … I might be looking for the exit door, or hiding so I don’t have to be embarrassed. This is being halfway in, with an eye on the exit.
Another example: I commit to meditating every day. Then when I’m meditating, instead of being fully in the meditation, maybe I’m waiting for it to be over, or giving myself reasons I should end early. Then two days into it, maybe I really don’t feel like it, so I skip it. Then I find reasons to keep skipping it. This is even less than halfway in.
Most of us do this in just about everything we do. And it has a really corrosive effect on whatever we’re taking on.
Does it have to be this way? Let’s take a look at what it looks like to be all in, and why we rarely do that. And then look at how it can create something powerful in your life.
Some of us have an experience of being all in, somewhere in our lives. Some places that might be true for you:
If you can relate to one of these — like having kids — then imagine what it would be like to have that kind of all-in commitment to whatever you do.
Imagine working on a creative project and having no question that you’re going to complete it. Even when things get hard, you’re working with the difficulties. Even when you feel like giving up, you don’t give yourself the option. Even when you miss a few days, you come back without any questions. Even if you die with it incomplete … you will die knowing you gave it your all.
Your heart is fully in it. Doubts might come up, but those are expected.
This is full devotion.
We rarely let ourselves be all in, fully devoted … because it’s hard and scary.
We don’t think we can do it. We don’t think we’re strong enough. We have lots of evidence that we will screw it up, based on past experience. We don’t trust ourselves.
We don’t trust the other person. We fear what they really think of us, we think they’ll abandon or hurt us, or let us down. Yet again.
We don’t think we can work out the hard problems. They feel intractable, overwhelming, too complex, to out of our control. We hate not having full control.
It’s easier to run. But it leaves our full heart, our full power, on the table.
What you’ll find if you’re all in:
Imagine that instead of heading for the exit door, you’re committed to working things out the best you can. (Not that you should stay in an abusive relationship or anything that’s harmful to you.) When you want to run, you stand and find something deeper within you.
What would that do for the projects that are most meaningful to you? For the relationships you care about most? How would you show up differently for your purpose in life?
What would have to shift? What would you have to let go of? What could be created from this place?
This is not another set of expectations and shoulds to judge yourself by. This is about practicing deepening.
Here’s how you might practice:
This isn’t easy practice. I highly recommend you get some support. This is why I’ve created my Fearless Mastery small group coaching program — apply today and let’s talk!
The post Be All In: Unlock Your Full Power appeared first on zen habits.
Not long ago, my kids’ school asked me to give a talk to middle school students and their parents about smartphones. I’ve written extensively on the intersection of technology and society in both my books and New Yorker articles, but the specific issue of young people and phones is one I’ve only tackled on a small number of occasions (e.g., here and here). This invited lecture therefore provided me a great opportunity to bring myself up to speed on the research relevant to this topic.
I was fascinated by what I discovered.
In my talk, I ended up not only summarizing the current state-of-the-art thinking about kids and phones, but also diving into the history of this literature, including how it got started, evolved, adjusted to criticism, and, over the last handful of years, ultimately coalesced around a rough consensus.
Assuming that other people might find this story interesting, I recorded a version of this talk for Episode 246 of my podcast, Deep Questions. Earlier today, I also released it as a standalone video. If you’re concerned, or even just interested, in what researchers currently believe to be true about the dangers involved in giving a phone to a kid before they’re ready, I humbly suggest watching my presentation.
In the meantime, I thought it might be useful to summarize a few of the more interesting observations that I uncovered:
This is clearly a fascinating and complicated topic that seems to be rapidly evolving. If you’re struggling with these developments, I hope you find my talk somewhat useful. I’m convinced that our culture will eventually adapt to these issues. Ten years from now, there won’t be much debate about what’s appropriate when it comes to kids and these technologies. Until then, however, we’re all sort of on our own, so the more we know, the better off we’ll be.
The post On Kids and Smartphones appeared first on Cal Newport.
Based on a tip from a reader, I recently tumbled down an esoteric rabbit hole aimed at the writing habits of the novelist Danielle Steel. Even if you don’t read Steel, you’ve almost certainly heard of her work. One of the best-selling authors of all time, Steel has written more than 190 books that have cumulatively sold over 800 million copies. She publishes multiple titles per year, often juggling up to five projects simultaneously. Unlike James Patterson, however, who also pushes out multiple books per year, Steel writes every word of every manuscript by herself.
How does she pull this off? She works all the time. According to a 2019 Glamour profile, Steel starts writing at 8:30 am and will continue all day and into the night. It’s not unusual for her to spend 20 to 22 hours at her desk. She eats one piece of toast for breakfast and nibbles on bittersweet chocolate bars for lunch. A sign in her office reads: “There are no miracles. There is only discipline.”
These details fascinate me. Steel is phenomenally successful, but her story reads like a Greek tragedy. She could, of course, decide to only write a single book per year, and still be a fabulously bestselling author, while also, you know, sleeping. Indeed, her cultural impact might even increase if she slowed down, as this extra breathing room might allow her to more carefully apply her abundant talent.
But there’s a primal action-reward feedback loop embedded into the experience of disciplined effort leading to success. Once you experience its pleasures it’s natural to crave more. For Steel, this dynamic seems to have spiraled out of control. Like King Midas, lost in his gilded loneliness, Steel cannot leave the typewriter. She earned everything she hoped for, but in the process she lost the ability to step away and enjoy it.
I think this dynamic, to one degree or another, impacts anyone who has been fortunate enough to experience some success in their field. Doing important work matters and sometimes this requires sacrifices. But there’s also a deep part of our humanity that responds to these successes — and the positive feedback they generate — by pushing us to seek this high at ever-increasing frequencies.
One of the keys to cultivating a deep life seems to be figuring out how to ride this razor’s edge; to avoid the easy cynicism of dismissing effort altogether, while also avoiding Steel’s 20-hour days. This is an incredibly hard challenge, yet it’s one that receives limited attention and generates almost no formal instruction. I don’t have a simple solution but I thought it was worth emphasizing. For a notable subset of talented individuals burnout is less about their exploitation by others than it is their uneasy dialogue with themselves.
The post Danielle Steel and the Tragic Appeal of Overwork appeared first on Cal Newport.
Most people think that if they’re struggling, that means something is wrong. If you’re struggling to write, to meditate, to eat healthily, to be focused and productive … or struggling in a relationship or job … that means something is wrong with you, or you need to change your circumstances, or this just isn’t right for you.
If we think something is wrong with the struggle, we will usually try to fix it, get out of the struggle, change ourselves … so we don’t have to have this problem anymore.
I’d like to propose a different view: that struggle is the place of growth, learning, curiosity, love, creativity. Struggle is an incredible opportunity for being creative.
Let’s take a couple examples so you can see what I mean, then let’s talk about how to work with this.
Let’s say I’m trying to write a book or a blog post … and I feel frozen by the unknown of it all. What to write about, how to approach the topic, how to be original or valuable, how to avoid people judging me.
So I’m frozen up and don’t know what to write. My instinct might be to avoid this struggle and do something else easier, like answer emails, take care of urgent tasks, check social media. But what would it be like to stay in this struggle?
Instead of avoiding the writing … I could commit myself to staying here. Staring at the blank screen, and letting myself sit with the discomfort that I’m feeling. Let myself sit with the unknown, and feel what it feels like. Get comfortable with this unknown, with the struggle.
After sitting for a few minutes, I might start to settle in and relax with the struggle. The unknown isn’t so scary. I can breathe deeper, and find the beauty in this moment of unknown.
From this place, I might find some creativity. OK, I don’t know what to write … but could I try something silly? Write about a superhero penguin, or an accountant that can shoot rainbows out of his belly button. Maybe I could write about not knowing what to write about, and sing a song as I write (“Oh I wish I knew what to wriiiiite!”).
The specifics of what I try here don’t matter. What matters is I can just try something. Maybe I make a list. Maybe I dance around until something comes up. Maybe I meditate and become one with the universe, and then the universe channels and answer through me. Maybe I trust whatever my heart says. I don’t know — but that’s the place of discovery, in the “I don’t know”.
Let’s say I wanted to practice yoga every morning for 30 minutes. I commit myself, I set a reminder, I feel excited about it! I might even do it for a few days. Then one day when it’s time to do my yoga … now I don’t feel like it, and check my messages instead. This happens for a few days, where I avoid it and feel bad about myself.
Normally, we might just give up, and tell ourselves it wasn’t worth it. Or be harsh with ourselves about the failure. But what else could be found in this struggle?
Imagine that I could pause for a few minutes and feel the struggle. Let myself feel how I am disappointed in myself and discouraged. What if I could bring curiosity into this place, and maybe even compassion and love? What if the real yoga is in this place, where I feel lost and want to beat myself up or give up?
If I stay in this space of the unknown for a little bit, I can find something new. This is where real learning, real growth, real transformation takes place. I might be able to get creative and try something new, if I stay here for a little longer.
We mostly want to get out of this place, because it’s uncomfortable. But maybe staying is exactly the spot where I could grow beyond my current reality.
As you can see, this requires a growth mindset — a mindset that the struggle isn’t the end, but the place of learning and creativity.
So when struggle shows up, here’s how I might practice:
I invite you to practice this, and see what you can discover. You might find that there’s more depth to this space of the unknown than you imagined.
The post Turn Struggle into Creativity appeared first on zen habits.
Creating a new habit like meditation, journaling or exercise isn’t incredibly complicated — at the most basic level, you tie the habit to a trigger that’s already in your life, start small, and find ways to encourage yourself to remember it and actually do it.
But it becomes a much more complicated and much messier ordeal because:
This is an almost universal thing, in my experience. No one escapes this trap.
So how do we work with it? We can make things really simple (that’s not to say easy) by getting to the heart of this: the resistance.
In addition, it helps to have a way to deal with feeling bad about ourselves when we give in to the resistance. I’ll talk about that after I talk about getting to the heart of resistance.
Let’s say you decide to do a morning habit like writing, meditation, yoga, or journaling …
You commit yourself to doing it every morning when you wake up (after coffee of course). You set a reminder. You wake up. Then …
Suddenly, you really need to check your email and messages. That leads to a bunch of other things that need to be done. Then you decide it’s time to check the news, or social media. Now you have to get ready. You’ll do that habit later.
What I didn’t describe above — and what most people don’t even acknowledge or notice — is the most important part. The resistance. If you can deal with the resistance, you can form a new habit. If you aren’t even aware of it, you’ll think there’s something wrong with you, or you’ll keep looking for better answers to fix this problem you have.
No amount of systems, books, answers will fix the problem of resistance. It’s something we can work with, but it doesn’t go away when you find the right answer. It’s simply fear and uncertainty.
If we can learn to work with that resistance, new habits will form.
Incidentally, it’s the same thing when you want to change an old “bad” habit — like quitting smoking or chewing your nails or eating too many chips. We have the urge to do the old habit (smoke a cigarette), and we have resistance to just letting the urge arise and fall. It’s like checking the email instead of meditating — we think we have no choice but to give in to the resistance.
So what if we didn’t need to give in to the resistance? What if it could be a place to embrace?
Here’s a way you might work with the resistance:
There isn’t a right answer here. Play with it. Keep working with it. Our desire for it to be over and to not have resistance is our greatest stumbling block. Keep creating something new, each time the resistance / urge happens. Eventually, you’ll discover something that works. And along the way, you’ll discover something new about yourself.
You hope that this will go perfectly. You’ll work with the resistance and you’ll crush this new habit. Yep! That’s exactly how it will go!
Except that part of it going perfectly is that it will include failure. That’s just a part of the growth process. You fail, you struggle, and you find something new in that.
The difficulty is that people take the failure to mean something meaningful about themselves. It becomes such a big deal. I failed! I must suck. Or I can’t do this. Or I’ll never be able to do this. Or What the hell is wrong with me?
Isn’t it interesting that a simple thing like failure carries such huge emotional significance? We feel bad about ourselves, we get discouraged, and we quit.
What if failure (and feeling bad about ourselves) was simply a part of the growth process? Not a big deal, but something to learn from? How would you approach it then?
I won’t give you the “answer” (because there’s not just one) … but I invite you to get creative. What can you try that will help with this part of the growth process? How can failure be embraced, loved, and be a place for curiosity and discovery?
If you can work with this, you will be liberated.
The post Simplify Habits: Get to the True Heart of Change appeared first on zen habits.
I’ve noticed that so many of us are incredibly focused on getting stuff done. Productivity systems and tools, anxiety about being behind on all the things we have to do, a complete focus on all the stuff to do, at the exclusion of all else …
But here’s the thing: if you ever get really really good at executing and getting stuff done … you realize that it’s an empty, meaningless game. I’m a testimony to that — I’m very good at getting things done. And I can absolutely crush my task list for months on end. And at the end of all of that, I still don’t feel much more satisfied.
There’s some satisfaction in getting a bunch of things done, but that’s not what really drives us. What drives us is fear — fear of what will happen if we fall too far behind, if we drop all the balls we have in the air, if we can’t get a sense of self-worth through accomplishment. Our fear is really about what it will mean about ourselves if we don’t get stuff done.
That fear never goes away, no matter how much you get done. It’s like a sex addict who has a ton of sex, and still doesn’t feel fulfilled, and has to go get more. We’re addicts who are never fulfilled.
What would happen if we decided not to play that game? If we could set aside for a moment the fears that drive us, the hope that we’ll ever finish everything, the hope that we’ll somehow get a feeling of being good enough if we are good at getting things done?
What’s beyond all of that?
I don’t know the answer, but here’s what I’m finding:
Those are a few observations I’ve found in the space beyond getting stuff done. What might you find there?
The post Beyond Getting Stuff Done appeared first on zen habits.
In recent months, I’ve received quite a few emails from readers expressing concerns about ChatGPT. I remained quiet on this topic, however, as I was writing a big New Yorker piece on this technology and didn’t want to scoop my own work. Earlier today, my article was finally published, so now I’m free to share my thoughts.
If you’ve been following the online discussion about these new tools you might have noticed that the rhetoric about their impact has been intensifying. What started as bemused wonder about ChatGPT’s clever answers to esoteric questions moved to fears about how it could be used to cheat on tests or eliminate jobs before finally landing on calls, in the pages of the New York Times, for world leaders to “respond to this moment at the level of challenge it presents,” buying us time to “learn to master AI before it masters us.”
The motivating premise of my New Yorker article is the belief that this cycle of increasing concern is being fueled, in part, by a lack of a deep understanding about how this latest generation of chatbots actually operate. As I write:
“Only by taking the time to investigate how this technology actually works—from its high-level concepts down to its basic digital wiring—can we understand what we’re dealing with. We send messages into the electronic void, and receive surprising replies. But what, exactly, is writing back?”
I then spend several thousand words trying to detail the key ideas that explain how the large language models that drive tools like ChatGPT really function. I’m not, of course, going to replicate all of that exposition here, but I do want to briefly summarize two relevant conclusions:
I’m sure that I will have more thoughts to share on AI going forward. In the meantime, I recommend that you check out my article, if you’re able. For now, however, I’ll leave you with some concluding thoughts from my essay.
“It’s hard to predict exactly how these large language models will end up integrated into our lives going forward, but we can be assured that they’re incapable of hatching diabolical plans, and are unlikely to undermine our economy,” I wrote. “ChatGPT is amazing, but in the final accounting it’s clear that what’s been unleashed is more automaton than golem.”
The post My Thoughts on ChatGPT appeared first on Cal Newport.
By Leo Babauta
I’ve noticed that most people (myself often included) make complicated task and organizational systems. Today I’d like to talk about why and how to simplify that.
Task systems that are overcomplicated require a lot of overhead work — if you have to spend a lot of time organizing and going through your system, you’re spending time on the system that could be spend doing something more meaningful.
Having better productivity systems doesn’t make us more productive. Actually being able to do the hard stuff isn’t down to the system — it’s down to your ability to face uncertainty and resistance. And that’s something you can train in — but it won’t be found in a productivity system.
Having better organizational or note-taking systems doesn’t make us more organized. It is busywork to distract us. Rearranging the deck chairs on the Titanic.
Why do we spend so much time figuring out our systems and making them so complicated? It’s simply fear. We’re overwhelmed and afraid we can’t handle it all. We think if we get a better system it’ll be the answer we need to start crushing things. We are afraid of dropping one of the many balls we have in the air. It’s simply fear, and everyone has it.
What I’m going to share here is a simple system — it’s not meant to be the perfect system, or the one you have to adopt to start crushing things. It’s meant to be a simple model that can show how simple things can be.
But perhaps more important is the mental view of tasks that underlies this simple system. I’ll talk about that as well. And then I’ll get to the most common obstacles or objections to this kind of simplicity.
Here’s the system: make a single list of your tasks. One List. Put everything you have to do here. Each day, pick some things from that One List to focus on.
That’s the system.
Go through your emails, and for each one that’s been sitting there, add a task to the One List. Star the email and archive it so it’s out of your inbox. Repeat until your inbox is empty. Do the same with messages you haven’t responded to because they contain a task or decision. Emails and message apps aren’t meant to store your tasks.
Maybe you have a bunch of things on your computer desktop. Go through those and put them on the One List.
Go through your Ten Thousand Browser Tabs and take the tasks each one represents, put it on your One List, and bookmark and close the tab.
OK, now you have One List. Things should be a lot simpler (some possible additions are below in the last section). There’s a good chance you’re feeling overwhelmed. That means we need to talk about the underlying mental model of this One List simple system.
The reason why a long list is overwhelming is because underneath the task list is a view: 1) we think this is a list that we need to finish; and 2) we fear that if we can’t finish it or at least stay on top of it, we will be inadequate in some way. We base our self-worth and safety on whether we can finish this list … but it’s too long to finish! In fact, a task list will never be done, even when you die.
This is an unhelpful mental model that produces stress and overwhelm.
Instead, I propose a different view: Tasks are options that we can use as we create the art of our lives.
Imagine you have a big palette of paints, and you get to use them to paint your art on a canvas. You don’t feel like you need to finish all the paints on the palette, right? It’s not a matter of getting them all done so you can avoid feeling inadequate.
Instead, the paints are your supplies for making art. They’re things you can dip your brush into, to create the art of your life.
You can have fun with your art. You can fully express yourself and the deepest truth of yourself. It’s a whole different game.
Just having One List is perhaps too simple for people, so let’s take a look at some possible modifications based on questions you might have …
Q: The list is too long, how do I find focus?
A: Have a shorter Today list. Pick things from the One List and put it on the Today list. Do that at the end of each day for tomorrow, so you can start your day with a plan already done.
Q: How do I choose what to focus on each day?
A: If you’re struggling to decide what to put on your Today list … you might be struggling with uncertainty. This can cause a lot of people to get stuck, because if you don’t know … then what? I would encourage you to stay for a minute in this stuckness, in the “I don’t know,” in the uncertainty. The answers will come to you if you sit in the not knowing for a minute or two. It’s good to create a daily ritual where you create your Today list for the next day … and in that ritual, allow yourself to sit for a moment to get some clarity on what to add to the list. And as you create the list … allow it to be like creating art out of your life!
Q: I never end up finishing my Today list, what can I do?
A: If you are creating art and you don’t finish it … what do you do? You might continue to work on it tomorrow. Or abandon it and start afresh! Or incorporate some of it in your next art piece. But not finishing it isn’t a problem. It’s just a part of the process.
Q: What about meetings, calls, appointments?
A: I like to put those on a calendar instead of a task list. So the calendar can be a part of the simple system. I check my calendar the evening before to see what I have coming up, and again in the morning.
Q: What if I want to have all my financial tasks in one place, all my calls in another, all my errands in another, etc etc?
A: That’s fine! One List is just an example. If you want to have One List for your main work tasks, but another list for your finances and administrative tasks that you do on certain days, go for it. Just keep it fairly simple.
Q: What if I find myself dropping tasks and feeling disorganized?
A: If you were painting a huge canvas, and you kept forgetting to paint certain parts of it … what would you do? Probably you’d set aside some time to paint those parts, if they’re important. Sometimes they’re not important, so you don’t set aside the time. So you can decide how to work with that. The bigger problem is the feeling of being disorganized. This is simply a feeling. It’s a feeling of chaos, of change, of not having everything in perfect order. Can you create art with that feeling?
The post We Overcomplicate Our Task Systems appeared first on zen habits.
Feeling overwhelmed by tasks from multiple sources and struggling to stay organized? We have great news for you! We are thrilled to introduce the 'My Day' view in the 'Tasks by Planner and To Do' app for Microsoft Teams. This feature aims to help you effectively organize and prioritize your tasks, consolidate your task lists, and declutter your workspace.
Add tasks to My Day from your lists
In this blog post, we will guide you through the main features of the 'My Day' view and demonstrate how it can enhance your work process.
What is 'My Day' view?
The 'My Day' view is a new feature in the 'Tasks by Planner and To Do' app that allows you to consolidate all your tasks from various and personal lists. It provides a clear and concise overview of your daily tasks, so you can prioritize and focus on what's important.
How do I access the 'My Day' view?
Accessing the 'My Day' view is a breeze! Here's how:
How to add a task in My Day?
To add a task to My Day, simply right-click on the task and choose the 'Add to My Day' option. This will ensure the task is highlighted and prioritized for completion today.
Key features of 'My Day' view
Here are some of the remarkable features that the 'My Day' view offers:
1. Consolidation of tasks
'My Day' view brings together tasks from various sources such as Microsoft To Do, Microsoft Planner (tasks assigned to you in Plans), and flagged emails from Microsoft Outlook. Now, you can view all your tasks in a single, unified interface. If you’re concerned about a task today, just add it to My Day by right clicking the tasks and selecting the ‘Add to My Day’ option.
2. Task prioritization
Organize your tasks by priority and focus on what's important. The 'My Day' view allows you to sort tasks by due date, priority level, helping you stay on top of your work.
3. Task completion and progress tracking
With the 'My Day' view, you can easily mark tasks as completed and track your progress throughout the day. The completed tasks will be struck off, giving you a clear view of the remaining tasks.
In conclusion, the 'My Day' view in the 'Tasks by Planner and To Do' app for Microsoft Teams helps you stay on top of your daily tasks by reducing the clutter and removing noise so you can focus on what’s most important today! Feel free to reach out to us and share your feedback!
Released April 4, 2023
1 post - 1 participant
An article appearing last month in the Los Angeles Times book section opens with a nondescript picture of a young man in a Hawaiian shirt standing in front of a brick wall. The caption is arresting: “Taylor Koekkoek is one of the best short-story writers of his (young) generation. So why haven’t you heard of him?”
On March 21st, Koekkoek (pronounced, cook-cook) published his debut short story collection, Thrillville, USA. Those who have read it seem to love it. The Paris Review called it a “raw and remarkable debut story collection.” The author of the LA Times piece braved a blizzard in a rental car just for the chance to interview Koekkoek at his Oregon house. And yet, the book has so far escaped wide notice: At the time of this writing, its Amazon rank is around 175,000.
The LA Times provides some insight into this state of affairs:
“A Google search reveals very little about the writer: a few published stories, no social media trail, author bios at a handful of universities that feature the same photo of an amiable-looking young white man in a Hawaiian shirt. If one were to make up an identity for a fictitious writer, the results would resemble something like the sum total of Koekkoek’s online experience.” [emphasis mine]
It’s possible that Koekkoek will go on to make the standard moves for someone his age: engaging in social media, creating waves online, brashly carving out an audience. (Indeed, since his book came out, he seems to have started an Instagram account that currently features three posts.) But there’s a part of me that hopes he resists this well-worn path; that he continues to let his soulful words speak for themselves, and that, ultimately, the sheer quality of what he’s doing wins him grand recognition.
This would be a nice counterpoint to our current moment of instinctive self-promotion. A reminder for the rest of us, nervous about slipping into digital oblivion, that what ultimately matters is the fundamental value of what we produce. Everything else is distraction.
In other news…
The post On Taylor Koekkoek’s Defiant Disconnection appeared first on Cal Newport.
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